Work-Study Invitation Letter

Download PDF

 Calling All Conference Devas

It is time once again, sweet women, to begin the work for the

30th Annual Women’s Herbal Conference

August 25-27, 2017

Download Work-Study Invitation Letter (PDF) [ download ]

If you are hard working, responsible and enjoy working ‘behind the scenes’, you are invited to join our Women’s Herbal Conference Workstudy Team.  Be part of the inner circle of worker bees that make the conference hum along smoothly throughout the weekend. This is a great opportunity to be of help and service as we work together to create a magical gathering for all.

Our Workstudy Team is responsible for numerous jobs that help make the conference run smoothly.  Tasks are assigned equally and fairly to all and include:

  • Set up and Clean up for the conference (this is a physical work-trade position with some strenuous components)
  • Conference Registration
  • Emporium Set-up/Clean up
  • Decorating and Signage
  • Helping with Childcare
  • Equipment
  • Monitoring Workshops and Intensives
  • Coverage at the Information Booth
  • There are sure to be additional tasks that will need immediate attention, so flexibility is greatly appreciated. Most of our tasks are accomplished before and after the conference and still leave time for participating in many of the classes during the conference.
  • All Work-Study women are expected to stay until the end of the conference, all work is completed, boxes are loaded, and Helen gives permission to leave. This is generally around 5:30 p.m. but can be earlier or later depending on the year.
  • Because we need our work study to be available at specifically assigned times during the day which can interfere with the time you need to be with your child(ren), we’ve found it doesn’t work for women who are bringing their child(ren) to join the Workstudy team.

What we offer our Workstudy Team & What is Expected in Return:

In exchange for joining our WHC Workstudy Team, we offer a special registration fee of $125, which includes tuition, camping, and a simple light breakfast and lunch on Friday.  The Workstudy Package doesn’t include dinner on Thursday night, meals during the conference, indoor lodging or Intensives. These are additional fees and are not included in the Workstudy Package.

Each workstudy woman must be available Thursday afternoon through Sunday afternoon and should be prepared to work 15-20 hours over the course of the conference. All Workstudy women must be at the Camp at 3:00 pm on Thursday afternoon, August 24th, for our orientation meeting and to begin our tasks.   Please note: If you’re unable to arrive by 3 p.m. on Thursday, unfortunately, you’ll not be able to join our Workstudy Team.

As part of the Workstudy Team, you may select in advance, four (4) workshops that you have your heart set on attending. I will do my best to work your weekend responsibilities around a few of those classes. There is ample free time to attend additional workshops, too. We ask that you limit yourself to one (1) Intensive during the conference to facilitate equitable Workstudy scheduling. The $35 fee for the Intensive is payable with your registration. (Please make a separate check.) Workshop and conference information is available at

Meals at the WHC ~ New this year, we are providing a separate meal package.   Participants can choose to buy a delicious meal package that includes 6 meals (Friday dinner, Saturday breakfast, lunch & dinner and Sunday breakfast & lunch). Meal packages are $70 and must be purchased in advance (For more information on meal package, visit the WHC website).  We will also have Food Vendors at the WHC this year if you wish to purchase food from the vendors instead of the meal package. Please note, however, food vendors and the WHC Meal Package are not set up or available until after the conference begins on Friday afternoon.   You will need to bring your own dinner for Thursday evening (please bring food pre-prepared and ready to eat as there aren’t stoves or refrigerators available at the camp).  We will provide a light simple breakfast and lunch on Friday for our Workstudy Team.

Lodging at the WHC~ Camping is included in the Workstudy Package.  If you wish to stay in a bunkhouse, there is an additional $65 fee that is payable with your registration.

Because we depend on our Workstudy Team, as a measure of your commitment the conference fee along with other applicable fees must be paid when you register for Workstudy.  We are unable to hold your space until your registration and payment is received.  Registrations are taken in order of receipt until the twenty-eight Workstudy slots are filled.

I look forward to connecting with all of the beautiful women who are considering joining the Work Study Women Team and who help make the Women’s Herbal Conference an especially wonderful and magical event.   Contact me, Helen Ward, at or phone 802-595-3231 for Work Study registration forms and additional information.

With Love, Light and Peaceful Blessings,


Download Work-Study Invitation Letter (PDF) [ download ]

WHC Cancellation Policy

Please note ~ the Cancellation Policy applies to the WHC Workstudy Team as well!

All refund requests must be in writing and received in our office at the designated time noted below; please email us at AND

And/or write to WHC/Refund, P.O. Box 420, East Barre, VT 05649.

August 1: All fees except for a $75 processing fee are fully refundable until August 1.  (This includes tuition, intensives, meal & lodging fees)

After August 1 there are no refunds available.

We ask that you note this Cancellation Policy, as there will be no exceptions.

It is EXTREMELY difficult to fill a Work Study Position last minute.  Thank you for your mindfulness with this.

Leave a Reply